The Fort Vancouver Regional Library District maintains exhibit spaces in as many facilities as possible. Exhibit spaces may include exhibit cases, meeting room walls equipped for gallery display or other spaces in a Library facility that the Community Librarian designates for exhibit display. These spaces are intended to further the Library's Mission by facilitating the exchange of diverse information and ideas.
Library exhibit spaces may be used for exhibits or displays prepared by the Library, Friends of the Library groups, the Fort Vancouver Regional Library Foundation or other Library-related organizations according to the provisions of the Programs and Exhibits, Library Initiated.
When exhibit spaces are not being used by the Library or Library-related organizations, the space will be available to the public on equal terms, regardless of the beliefs or affiliations of individuals or groups requesting their use.
The terms for public use of exhibit spaces are:
- Exhibit spaces are available to organizations and individuals engaged in educational, cultural, informational, political, intellectual and charitable activities.
- Users may not exhibit information about political candidates or issues that are currently on the ballot or being heard in the Legislature.
- The space is not intended for on-going exhibits. Scheduling will be limited as necessary to insure equitable access to the space for the entire community.
- The Library does not assume responsibility or liability for materials exhibited in Library facilities.
- The provision of exhibit spaces for public use does not constitute Library endorsement of the beliefs or viewpoints of topics advocated by exhibits or the individuals or groups responsible for an exhibit.
- The exhibit will include a clearly visible sign identifying the individual or group responsible for the exhibit.
- Exhibits will not be publicized in a manner that suggests Library sponsorship or affiliation.
- Users assume responsibility for removing the exhibit at the time and in the manner specified when they schedule the exhibit.
- Users assume responsibility for any damage to Library property resulting from their use of Library facilities. The Library may assess charges for damage.
- Exhibited art that is for sale may have the price and the artist's contact information displayed. No exchange of money can be conducted in the library.
- The Library reserves the right to cancel a reservation for exhibit space if the space is required for use by the Library or Library-related organizations.
- The Library retains the right to deny the space to any user whose planned use of the space does not comply with these terms. Violation of these terms may result in denial of future access to the space.
The Executive Director is responsible for the administration of this policy, for establishing administrative procedures for its implementation and for making the policy available for the public at each branch and via the Library's web site.
Board Approved: Original Policy May 6, 1991
Policy name revised for easier indexing, 2/10/03 (formerly titled Public Use of Exhibit Spaces)
Revised June 14, 2004
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