The Fort Vancouver Regional Library District maintains meeting rooms in as many facilities as possible. Meeting rooms are intended to further the Library's Mission by facilitating the exchange of diverse information and ideas.
Library meeting rooms are used for programs sponsored by the Library, Friends of the Library groups, the Fort Vancouver Regional Library Foundation, or other Library-related organizations according to the provisions of the policy on Library Initiated Programs and Exhibits.
When meeting rooms are not being used by the Library or Library-related organizations, the space will be available to the public on equal terms, regardless of the beliefs or affiliations of individuals or groups requesting their use.
The terms for public use of meeting rooms are:
- The meeting must be open to the public.
- No admission fees will be charged. No products or services may be advertised, solicited or sold in library meeting rooms or on library property. In keeping with the Mission of the Library, information may be distributed at no charge.
- The space is intended for specific events rather than for regularly scheduled, on-going meetings. Scheduling will be limited when necessary to insure equitable access to the facilities for the entire community.
- The Library does not assume liability for injuries or damage to personal property that occur as a result of the actions of the sponsors or participants in meetings scheduled in Library facilities.
- The provision of meeting rooms for public use does not constitute Library endorsement of the beliefs or ideas expressed by organizations or individuals using the space.
- Events or meetings will not be publicized in a manner that suggests Library sponsorship or affiliation.
- Smoking and alcoholic beverages are prohibited in library facilities.
- Users assume responsibility for cleaning up after themselves and for any damage to Library property resulting from their use of Library facilities. The Library may assess charges for damage or cleaning.
- The Library reserves the right to cancel a reservation for space if the space is required for use by the Library or Library-related organizations.
- The Library retains the right to deny the space to any user whose planned use of the space does not comply with these terms. Violation of these terms may result in denial of future access to the space.
The Executive Director is responsible for the administration of this policy, for establishing administrative procedures for its implementation and for making the policy available for the public at each branch and via the Library's web site.
Board Approved: Original Policy May 6, 1991
Revised June 11, 1992
Policy name revised for easier indexing, 2/10/03 (formerly titled Public Use of Meeting Rooms)
Revised June 14, 2004
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